Wedding Planner or Wedding Coordinator… Which Is Right for You?

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Is your head spinning from the overload of wedding info?  Let me help you sort out one of the line items on your wedding planning list.  Do you need a wedding planner or a wedding coordinator?

I found the attached article below, online, written by Lindsay Goldenberg Jones.  Her insight of event responsibilities will help you understand the difference between a planner and a coordinator by breaking down pre-wedding details and day-of responsibilities.  And, lead you in the right direction so you can cross of one more detail from your long wedding check list.

Wedding Planner or Wedding Coordinator

 

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

Bridesmaids: Try On Your Dress

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Image the setting… It’s the morning of your wedding day and your bridesmaids arrive to your staging area early for hair and make-up application.  The room is buzzing with excitement and conversation.  You are relaxed, chatting with ‘your girls’ and the morning hours fly.  It’s now 3pm and time for you to get dressed for your ceremony.  Your bridesmaids follow your lead but one gal returns fifteen minutes later to tell you her dress doesn’t fit.  Do you believe this scenario?  It truly, 100 percent, happened.

Now what.  You have a bridesmaid that cannot fit into her dress and it’s 3:15pm and your ceremony starts at 5pm.  It’s too late to call for an alterations person to sew a panel into the dress.  Even if the tailor could sew another panel into the dress, where would they get the fabric?  There isn’t time to go shopping for another dress as the nearest store is 20 minutes away.  Time is ticking.

What would you do?  Tell the bridesmaid that she cannot walk down the aisle or send her to the nearest department store to find a similar style, color and fabric match dress?

The bride was calm but embarrassed and sent her friend to find another dress.

Lesson to learn:  Focus on every detail even the ones that seem so simple but can become complicated.

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

Venue Discount on Hilton Head Island

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Port Royal Golf Club is offering 1/2 off the rental fee of the Clubhouse venue…
I just received an email from Kim Brabham, Event Manager with the Port Royal Golf Club. Kim is discounting the cost of the venue rental with a “FLASH SALE” that promotes the Clubhouse.
Book your wedding by Saturday, September 30, 2017, and receive Half Off the Clubhouse facility and The West Lawn Ceremony Site fee. Up to $1850.00 in savings!
Standard Food minimums must be met, and all other discounts cannot be combined with Flash Sale.
Call Lisa Kenward Events for additional details and to schedule a tour of Hilton Head Island’s southern-style venue!

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

Wedding Insurance – Do You Need It?

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Without having a crystal ball to see how your upcoming wedding day will unfold, should you consider purchasing wedding insurance?  The vote is split in many cases.  Are you a gambler or would you feel more comfortable knowing some of the money spent could possibly be recovered if you experience a tragedy or loss?

Before you sign your name on the dotted line and hand over a hefty premium, take into consideration these questions:

  1. Exactly what does the policy cover?
  2. What type of documentation do you need to provide?
  3. Is the policy written by a company that you can research/recognize as a national company with a rating thru the Better Business Bureau?
  4. How long does it take to get a refund?
  5. Are the funds paid directly to you?
  6. Does the cost of the insurance warrant the return of funds?
Here’s a few links to companies that offer Event Insurance:

 

Whether a particular loss is covered depends on the specific facts and the provisions, exclusions and limits of the actual policy. Please plan to read the entire policy for a complete description of coverage before forwarding a premium. Coverage options, limits, discounts and deductibles are subject to individuals meeting the underwriting criteria and state availability.

 

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

Timeline – It’s Your Crystal Ball

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Your day evolves around time.  Your wedding celebration also revolves around time.  The same 24-hours that you had yesterday will be the same ‘hours’ today.  When it is your wedding day, plan to make the most of the day and hours with a qualified, seasoned wedding planner.  They will be your crystal ball to look into the future – your wedding day – to know if your celebration will be a relaxed, fun day or if there be not-so-good surprises.

Keeping to a timeline is the best way to ensure you are not stressed, forget to be somewhere or arrive late to an appointment. Make your timeline a priority and follow the timeline.  Communicate the timeline to your family, bridal party and friends, so they know what is to happen and the sequence of the events noted.

Your ceremony and wedding processional needs a timeline.  Your cocktail hour and reception needs a timeline.  Your wedding party needs a timeline along with your immediate family.  The chef/caterer needs a timeline along with the officiant, photographer, musician, hair & make-up artist, florist and dessert/cake baker.

Are you prepared to create your timeline?  Do you know where to start and how much time to allot for each line item or task?

  • How much time is needed for hair and make-up?
  • How many family photos do you want the photographer to take?
  • Are you planning a ‘first look?’
  • Can your dessert/cake be placed/displayed outside or will the dessert need to be refrigerated just before cut?
  • Do you want a few moments of quiet time with your groom/partner prior to being announced to your guests?
  • Does your wedding dress have a train? Will the dress need to be bustled?
  • I.P. Guests – you will want to allocate time to talk to each guest
  • Do you want guests to see you/visit with you prior to your ceremony?

Here is when your wedding planner is worth every $100 spent for their service…

Your seasoned professional wedding planner knows to ask these and many other questions as the planning process moves forward to ensure your day and hours are well spent on the details that are important to you.

Your wedding planner will discuss with you each task/line item/delivery/staging on your wedding day and allocate a specific time for each task/responsibility/coordination/delivery.  They will be the ‘go to’ person to coordinate all the vendors as they arrive/deliver/set-up/break-down/place flowers/cover tables with linen & napkins/place escort cards, programs/count guest chairs/welcome signs/Thank-you Gift.

If you want to learn more about how your wedding day will unfold, hire a qualified wedding planner who will share their crystal ball – a thorough timeline – for you on your wedding day.

 

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

What are you Looking for?

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I had the opportunity to talk with a destination bride yesterday to learn more about her plans (so far) for her wedding and to discuss how I could help.  The phone conversation focused around her questions – what can I do for her?

With 94 weddings planned since 2008, I was prepare to answer her questions and to explain why I felt I was the best wedding planner for her unique celebration.  Being thorough while answering her questions I also wanted to focus on:

  • Couples are not into ‘trends’ they want ‘tasteful’ designs that reflect their personalities
  • Couples want to share unique details focused on their relationship
  • Clients will hire a wedding planner due to the wedding planners personality, honest, trust
  • Couples want their event to be memorable – a positive memory
  • Each event is a production – design, plan, set-up/break-down

Your wedding planner can be a great resource to assist in finding local talent, caterer, officiant, photographer, stationery, bakery, and the perfect venue – within your budget.

Value vs. Price

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It’s the end of March – 2017 wedding season has begun.  With 2018 wedding inquiries appearing in my in-box from destination couples, I am noticing a pattern of questions that weren’t prevalent in 2017… How much do you charge?

Of course, the question was asked by the prior 78 couples that contracted to have their wedding planned, designed, coordinated by Lisa Kenward Events, but the question wasn’t the first question asked.   It’s not always about price.

Jean from WeddingsFromTheHeart.net  writes about her experiences and response to her clients questions…

How much do you charge?”  That is usually the first question I get from a newly engaged bride or groom.

And it’s definitely a valid question.  However, my answer is “It depends.”

Now you’re probably thinking, “why does she give a vague ‘it depends’ answer when other planners can tell us a dollar amount?”

How can I (or they, for that matter) tell you the price without knowing any details of your wedding, without knowing what you want me/us to do for you?

There way too many variables from one wedding to the next that affect the level of service I can provide for any couple, and in turn, affects ‘how much I charge.’

Do you want to end up paying too much because you’re getting things you really don’t want, or end up paying too little and miss things that are truly important to you?  Of course not.

Some things (but not all) that affect price are:

    • The size of your wedding

– A wedding for 40-50 people is different than one for 250-300 people.

  • How traditional or non-traditional your event will be

– Although traditional is in no way “cookie cutter,” non-traditional events can require more time and effort.

  • How hands on or hands off you want me to be

– Do you want me to schedule vendor appointments for you, and join you at these appointments? Or do you just want me to provide you with names and contact information of vendors that would be a good fit for you?
– Do you want help with DIY projects?
– Do you need help locating unique resources and products to enhance your wedding?
The main services I provide are planning (partial to full-service), wedding weekend coordination, and hourly consulting. But (other than the hourly consults, because well, an hour is an hour, no one couple’s planning or coordination needs are the same as another couple’s.

Unlike so many other wedding planners, I do not have a price list to hand out, and am really surprised that others do.

So please don’t think I’m trying to be secretive when I don’t immediately answer the “How much do you charge” question. Instead, let’s get together (in person, or by phone-chat), and talk a bit about your wedding needs. That way we can develop service programs specifically for you (with pricing), based on you and the wedding you want.

 

The decision to have LKE as your wedding planner shouldn’t be solely decided upon due to price.   It’s not always about price.  Your decision to contract with me should be about the value of my services – knowledge, experience, education – a trusted professional that will guide you and help you have the wedding day that you envision.

Call me, let’s chat so I can answer your question, how much do you charge?

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

 

Avoid These 6 Mistakes When Planning

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With my “A” personality streaming thru my fingers onto this page, I wish to save you time and money as your plan your wedding day.  If you have or have not been married before and are looking for advice from a seasoned wedding professional who is willing to share ‘both sides of the coin,’ please read on.

Anne Thornley-Brown is the President of Executive Oasis International (www.executiveoasis.com), a professional team building facilitator, keynote speaker and meeting facilitator.  She wrote the attached article (link) to help those planners, coordinators and supervisors who are in charge of large corporate events.  Her insight can also save wedding couples hundreds of dollars as they begin planning their celebration.

 

Ms. Thornley-Brown discusses:

  1. Picking event dates out of the air and locking them in prematurely
  2. Leaving planning until the last minute
  3. Failing to take advantage of low and swing seasons
  4. Selecting venues before determining the shape of the agenda or the activities you want to include
  5. Failing to include taxes and gratuities in your budget
  6. Paying late and watching your budget skyrocket

http://planyourmeetings.com/6-event-planning-mistakes-that-will-destroy-your-budget/

If you are flexible with your event date, consider a Thursday event or a Sunday sunrise ceremony.  Trying to plan an event two months out can be done but your selection of available professionals will be limited.  The weather and temperature on Hilton Head Island in February and March can be very nice for an outdoor celebration.  Plan to have a strong ‘Plan B’ just in case.  Taxes and service charge should always be considered part of the cost of catering, deliveries – any type of service.  Look for these amounts on every invoice.  Paying on time as noted within the contract signed will save you stress and $$.

Of course, your “A” personality wedding planner can help you avoid the six costly mistakes discussed.

 

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

If you call yourself a Wedding Planner…

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If you don’t already know, the wedding industry isn’t regulated which can be a good thing for both the client and the professionals offering a service.  And what you don’t know about wedding planners may impact your decision with whom you should contract with.  Here’s several insightful comments from Lacy Miller, an events and entertainment professional at SSL Entertainment and The Gracie & Lacy Show based in Charleston, SC.

Lacy Miller writes about how a Wedding Planner thinks, dresses, responds and juggles the tasks & responsibilities of each event.  Her descriptions and scenarios are light-hearted reflecting the passion and focus of many wedding planners.

https://www.linkedin.com/pulse/you-know-youre-event-planner-lacy-miller

When you select a wedding planner for your event, keep in mind Lacy’s comments and seek out a professional who is educated with a history of coordinating current events and has the skills and resources to get the job done.

For more ideas and tips, follow me on my Facebook page! Lisa Kenward Events

Want to copy my post in your newsletter, blog or website? You can as long as you include: “Hilton Head Island, South Carolina (and surrounding areas) Accredited Wedding Planner, Lisa Kenward, writes the “Southern Weddings Blog” with her perspective on current topics for weddings and special events. http://www.LisaKenwardEvents.com

Accredited Wedding Planner

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In August, 2016, I shared my goal of applying for my Accredited Wedding Planner status with the Association of Bridal Consultants. My 2016 goal was to have the application and binder done by September, 2016. With many speed bumps during my progress to complete my application, I am proud to say that I mailed the binder on February 7th.  Oh, what a great feeling it is to have it DONE!! I walked into the post office with the biggest smile and left feeling relieved and proud of my accomplishments, so far. When my application and wedding binder (documenting prior weddings and publications along with community service) is approved, Lisa Kenward Events will be the only Accredited Wedding Planner in Beaufort County.

 

Update as of February 21, 2017…

Lisa Kenward has achieved the designation of Accredited Wedding Planner (AWP) with the Association of Bridal Consultants (ABC). Lisa is owner and principal designer of Lisa Kenward Events, offering event planning, design and coordination services in the Lowcountry of South Carolina, Georgia, and beyond. She is the only Accredited Wedding Planner in Beaufort County. Her extensive experience with weddings and special events advanced her thru the education program with ABC. Lisa seamlessly leads her clients through the process of planning their wedding day, rehearsal dinner, pre-event activity or post-wedding event with elegance and style. She is also a member of the Lowcountry Wedding Professionals Networking Group on Hilton Head Island.